Form Status

The Form Status screen shows, for the current and two previous award years, whether the student has submitted the electronic or paper financial assistance forms. It also shows the steps completed and those remaining before the amount of the financial assistance award can be determined.

• How to Read the Tables
  
• Type of Form or Declaration
  
• Date E-Form Is Opened
  
• Deadline (in Days) to Finish Completing the E-Form
  
• Last Section Completed
  
• Date E-Form Is Submitted
  
• Date Form Is Received
  
• Status of Financial Assistance Application
  
• Decision Rendered
  
• Reason for Cancellation or Refusal
  
• Required Documents Page
  
• Intending to Submit Required Documents
  
• List of Required Documents

How to Read the Tables

As a general rule:

• Information on a form is displayed only if Section 1 of a form has been completed and submitted (by clicking on Next Page).

• A green variable is a temporary notation that will be replaced by another as the status of the form changes.

• A black variable is one that is final (i.e. it will not change).

• A green question mark (?) indicates that the information in question may be submitted at a later date. For example, if the date a form is opened is displayed but no form has yet been submitted, a green (?) will appear in place of the date the document is submitted.

• “N/A” means that, based on information on file, the type of information in question is not applicable to the form.

• If the student has not started to fill out a given form for the current award year, the table on-screen will apply for the form that was completed the previous year.

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Type of Form or Declaration

• Paper Form
  Where the variable “Paper Form” appears in the table, it indicates that the student has used a paper form. This variable is entered in the student’s file once Aide financière aux études has started processing the form.

• E-Form
  Where the variable “E-Form” appears in the table, it indicates that the student has used the e-form.

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Date E-Form Is Opened

This is the date on which the student, his or her parents, sponsor or spouse started completing the form on-line. This is the date on which Section 1 of the form is submitted.

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Deadline (in days) to Finish Completing the E-Form

You have 30 days to submit your e-form once it has been opened. Once the deadline expires, all the information entered in the e-form will be deleted from the database and all the fields in the form will become blank.

The variable “24 days,” for example, means that you still have 24 days to complete the e-form before the 30-day deadline expires.

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Last Section Completed

This is the title of the last section completed on the form.

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Date E-Form Is Submitted

This is the date on which the e-form was submitted by clicking on “Submit.” This date corresponds to the date that appears on the upper left-hand part of the form.

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Date Form is Received

• Paper Form
  This is the date on which Aide financière aux études received the paper form.
  
  
• E-Form
  This is the date on which Aide financière aux études started processing the file..

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Status of Financial Assistance Application

“Status of Financial Assistance Application” indicates the current status of your application for financial assistance or your declaration.

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Decision Rendered

“Decision Rendered” indicates the nature of the decision that was rendered regarding your application for financial assistance or your declaration.

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Reason for Cancellation or Refusal

“Reason for Cancellation or Refusal” provides the reason why your application for financial assistance or your declaration was cancelled or refused.

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Required Documents Page

The Required Documents page of the e-form may contain a list of documents you must send to Aide financière aux études. If there is such a list, “Yes” will appear in the table. If not, “No” will appear there.

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Intending to Submit Required Documents

You must indicate in the Required Documents page of the e-form if you intend to submit at least one of the required documents to Aide financière aux études. A “Yes” or “No” will appear here, accordingly.

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List of Required Documents

The "List of Required Documents" indicates which documents are required by Aide financière aux études.

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